Add Webex video conferencing to any Calendly meeting

The Calendly and Webex integration allows you to sync secure meeting information between both tools.

Ashish Joy

Ashish Joy
Nov 10, 2021

3 min read

Webex Integration hero image

Being a Calendly user and a Webex user hasn’t been as easy as it could be.

Introducing Calendly’s Webex integration

That changes, today, as we launch our integration with Webex. 

With the Calendly and Webex integration, you can:

  • Automatically generate unique Webex conference details for every meeting you schedule

  • Eliminate the need to manually enter or remember conferencing details for all your meetings

  • Update meeting details in real time when rescheduling or canceling

The days before Webex and Calendly

Before Calendly integrated with Webex, users often told us they would add a static Webex URL to their Calendly events, but that would let anyone rejoin or interrupt meetings they weren’t supposed to attend. Or Calendly users would have to manually add a unique Webex meeting URL to every meeting they scheduled, which was problematic when having to navigate multiple events. 

In addition, because Calendly and Webex weren’t integrated, organizations which primarily use Webex as their meeting and communications platform didn’t have visibility into every Calendly scheduled meeting. 

Webex + Calendly meets the needs of more Enterprise customers

Earlier this year we introduced Calendly for Enterprise, which brings enterprise-grade security and management to the largest teams that use Calendly

With the Webex integration, we’re continuing to extend our product capabilities to meet the security, compliance, privacy, and reliability requirements that larger organizations expect from the tools and services they’ve invested in:

  1. Automatically secure every meeting: Generate unique conferencing details for each scheduled event, ensuring the only people who attend your events are the ones who have scheduled with you for that date and time.

  2. Improve the invitee experience: When an invitee books time with you, Calendly will generate unique Webex meeting location information, and will associate it with your scheduled events. These details will include dial-in information (if you are on a paid Webex account) and VOIP call-in details, so your invitees will be able to join your meeting in the way that is easiest for them.

  3. Sync events across Calendly and Webex: When Calendly generates your Webex meeting details, this will effectively create the meeting in your Webex account too! You can then join your next meeting from Webex directly.

How the Calendly <> Webex integration works

All you need to do to get started is connect your Webex account with Calendly, and add Webex as a location for any of your event types. Once that event type is scheduled, Webex details will be automatically included in the confirmation notifications and calendar invitation.

Visit the help center for step-by-step instructions.

Get started by adding Webex video conferencing to your Calendly meetings.

Get started with Calendly
Ready to make scheduling easier than ever?

Ready to make scheduling easier than ever?

Ashish Joy

Ashish Joy

Ashish is a SaaS Product Marketing expert and Calendly alum. He is an avid coffee drinker and nerd on all things consumer tech.

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